Data Privacy Policy - effective date 19 November, 2018

World ATM Congress adheres to the Privacy Shield Framework concerning the transfer of personal data from the European Union (“EU”) and Switzerland to the United States of America. Accordingly, we follow the Privacy Shield Framework published by the U.S. Department of Commerce (the “Principles”) with respect to all such data. If there is any conflict between the policies in this privacy policy and the Principles, the Principles shall govern. The U.S. Federal Trade Commission has jurisdiction over WATMC’s compliance with the Principles. This privacy policy outlines our general policy and practices for implementing the Principles, including the types of information we gather, how we use it and the notice and choice affected individuals have regarding our use of and their ability to correct that information. This privacy policy applies to all personal information received by the Company whether in electronic, paper or verbal format.

In this privacy policy, 'World ATM Congress', 'we' or 'us' or 'our' refers to the following event and companies:

  • World ATM Congress (WATMC)
  • Air Traffic Control Association (ATCA)
  • Civil Air Navigation Services Organisation (CANSO)

About World ATM Congress

World ATM Congress is the world’s largest international air traffic management (ATM) exhibition and conference. Operated by CANSO in partnership with ATCA, WATMC brings together the world’s leading product developers, experts, stakeholders, and air navigation service providers (ANSPs). Aviation thought leaders gather for three days of conference sessions, product demonstrations and launches, contract closures and educational and networking opportunities in Madrid, Spain.

WATMC is held once a year in Madrid, Spain.

For a list of past events, visit

CompleteReg operates registration services relating to the event on behalf of WATMC and is authorised to act on behalf of WATMC in the exercise of WATMC’s obligations, rights or discretion hereunder, but are not a party to the contract between WATMC and you.

Your Information

When you ask for information from or register to attend WATMC you will be asked to provide information that is required for the purposes set out below. This will include information such as:

1. Your name and address
2. Other contact details
3. Your preferences and other information regarding your needs
4. Payment information i.e. credit / debit card details for purchased services

How we use your information

We will not disclose your details to third parties unrelated to WATMC however we may use this information in other ways:

1. To register you with the show
2. To provide you with services and information about WATMC
3. To analyse in order to improve future events in line with your needs

To contact you about future events that we think may be of interest to you using the following methods:

  • Post
  • Social Media
  • E-Mail

And less frequently

  • Telephone
  • Mobile messaging
  • Fax

In order to protect you from fraud, we may use, disclose or verify information that we obtain in order to make identity checks for the purposes of fraud prevention and detection.

By requesting information about WATMC or by registering to attend the event, you are agreeing to receive communications from us about our events through the channels mentioned above. Occasionally we may need to contact you for the purpose of market research in order to discuss ways that we might improve the event in line with your needs. This may be done through any of the methods listed above. In addition, we may use your information to manage prize draws, competitions or any other promotion that we advertise. You can opt-out of communications at any point by contacting Abigail Glenn-Chase, Dir. Of Communications - World ATM Congress, 225 Reinekers Ln, Suite 400 Alexandria, VA 22314, USA or emailing: Please note that email broadcasts about WATMC events will be broadcast by Constant Contact on behalf of WATMC.

How we will store your information
Your data will be stored securely both by our registration servicer, CompleteReg and by WATMC. We will retain your data only for as long as necessary, for legal or business purposes. Data will still be stored for a maximum of 7 years. Where there has been a financial transaction, IRS Rules stipulate to ”keep records for 7 years”. Please see for more information. If you have not been involved in a financial transaction, we may remove your records at any time as required. Alternatively, you may opt-out of marketing communications at any point.

That said, in order to ensure that you continue to stay out of our marketing promotions, we may add you to suppression files that will be stored securely by WATMC.

Disclosure of your information
We may provide your details to the following, who may use it for the same purposes as set out above:

1. Our partners and third parties who are affiliated with our events
2. Agents and third parties who fulfil services on behalf of WATMC
3. WATMC may be required to disclose your personal information in response to lawful requests from public authorities, including to meet national security or law enforcement requirements. Where permitted by law, WATMC has the option to issue reports relating to data privacy inquiries.

We may supply data to reputable companies outside the European Economic region however this will be done with European Data Protection Legislation in mind.

Note that by scanning your badge on a BTAG (badge scanner) or by allowing your badge to be scanned by an exhibitor or sponsor, you will be providing the exhibitor or sponsor with your personal contact data (as disclosed when registering). In doing so, you are consenting to this personal data being transferred and accept that this exhibitor or sponsor may contact you about their products or services.

Cookies & IP addresses
This website uses cookies. Like most websites, this site uses Google Analytics and DoubleClick to track user interaction. By using this website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy. A cookie is a piece of data stored on the user's hard drive containing information about the user, enabling tracking and targeting of those users.

This website contains links to our partners’ and third parties’ websites and they may use cookies at their discretion. For more information on client cookies, view their own privacy policies as relevant.

If you want to find out more about how to disable cookies please see this external third party website:

We take security very seriously and take all practical steps to protect your personal information; however, we cannot guarantee the security of any data you provide online. By using our service, you accept the security risks and cannot hold us responsible for any breach of security unless this is due to our negligence.

Your Rights
WATMC is the data owner / controller. You have a number of rights in line with both the Data Protection Act and GDPR. These include:

  • WATMC will offer individuals the opportunity to choose (opt out) whether their Personal Information is (1) to be disclosed to a third party or (2) to be used for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual. For Sensitive Personal Information, WATMC will give individuals the opportunity to affirmatively or explicitly (opt out) consent to the disclosure of the information for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual. WATMC shall treat Sensitive Personal Information received from an individual the same as the individual would treat and identify it as Sensitive Personal Information.
  • WATMC uses a self-assessment approach to assure compliance with this privacy policy and periodically verifies that the policy is accurate, comprehensive for the information intended to be covered, prominently displayed, completely implemented and accessible and in conformity with the Principles. We encourage interested persons to raise any concerns using the contact information provided and we will investigate and attempt to resolve any complaints and disputes regarding use and disclosure of Personal Information in accordance with the Principles. If a complaint or dispute cannot be resolved through our internal process, we agree to dispute resolution using United States Council for International Business (USCIB) as a third-party resolution provider.
  • WATMC is committed to following the Principles for all Personal Information within the scope of the Privacy Shield Framework. However, certain information is subject to policies of WATMC that may differ in some respects from the general policies set forth in this privacy policy. Under certain conditions, more fully described on the Privacy Shield website, individuals may be entitled to invoke binding arbitration when other dispute resolution procedures have been exhausted.
  • Prior to disclosing Personal Information to a third party, WATMC shall notify the individual of such disclosure and allow the individual the choice (opt out) of such disclosure. WATMC shall ensure that any third party for which Personal Information may be disclosed subscribes to the Principles or are subject to law providing the same level of privacy protection as is required by the Principles and agree in writing to provide an adequate level of privacy protection. WATMC is liable for onward transfers to third parties and will comply with the Notice and Choice Principles before transferring Personal Data to a Third Party who is not an agent of WATMC.


Right of access, rectification, restriction and objection

How can I get my name removed from a World ATM Congress mailing list?

Each email we send you will contain details of how you can unsubscribe. Please follow unsubscribe instructions or send an email to

If you wish to access, update or otherwise change or remove any information that you have provided to us, please contact us at using the data request form. We may request that you provide further information and/or identification to enable us to process your request. Please note that it may take up to 28 days to act on your request.

Contact Us
If you have any comments or queries in connection with our privacy policy, please contact us at:

Kenneth Carlisle, CMP, CEM
Director of Meetings and Expositions
World ATM Congress
225 Reinekers Ln, Suite 400
Alexandria, VA 22314 USA


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